1. What sort of personal information does IPAA Victoria collect and hold?
The kinds of personal information that IPAA Victoria collects and holds includes:
Attendance at IPAA Victoria programs and events
Skills and areas of interest
Survey information for the purposes of developing and delivering membership programs and initiatives
Information contained in scholarship and award applications
2. How is information collected?
IPAA Victoria collects information about you through:
Membership registration of IPAA Victoria
Program, event or activity registration
Direct contact with you.
Sometimes information about you may be collected from other sources, such as publicly accessible directories and databases.
3. What is the information used for?
IPAA Victoria collects information to:
Process registration of members
Maintain membership and service benefit records
Send you information that you request, including eNews and journals
Register you for programs, events and activities run by us
Provide other membership-related services
Inform you of other products and services
Send you information that is related to your career and work environment (which may be from sources other than us)
Send you information for the purposes of IPAA Victoria elections and
Analyse performance and improve services to Members
4. Who else receives your information?
IPAA Victoria only discloses personal information about you to third parties in the following circumstances:
Consultants and contractors who deliver programs, events, activities and mail house services on behalf of IPAA Victoria. We only provide your personal information to reputable third parties, that are also required by agreement, to be privacy compliant;
Organisations located outside of Australia such as; Survey Monkey (based in USA), Zkipster (available in 8 regions worldwide), Eventbrite (based in USA), ASymantec (USA and UK); or
Where required by law.
5. Email subscription
By subscribing to any or all of IPAA Victoria’s services, you agree to receive IPAA Victoria communications. Should you wish to unsubscribe to these communications, you may do so at any time by clicking this link.
If you do unsubscribe, then we may be unable to provide you with information and services that may be useful to you.
6. Security of personal information
IPAA Victoria takes all reasonable steps to keep personal information secure and to protect that information from interferences, unauthorised access, loss, misuse, modification or disclosure.
When using the IPAA Victoria’s website, you should be aware that no data transmission over the internet can be guaranteed as totally secure. IPAA Victoria does not warrant the security of any information transmitted to it over the internet. Any information so transmitted is done so at the risk of the person or organisation transmitting the information.
7. Access, Corrections, Complaints
You may request access to personal information IPAA Victoria holds about you by contacting the person named below.
IPAA Victoria endeavours to hold personal information which is accurate, complete and up-to-date. If you have a complaint or you believe that personal information we hold about you is incorrect, incomplete or inaccurate, then you may request that we amend it. In addition, to ensure that the personal information we hold about you is as accurate and complete as possible, we remind members to update their details during the membership renewal process.
When IPAA Victoria receives complaints regarding a breach, IPAA Victoria will review and respond to the complaint within a reasonable period after receipt of the complaint.
The contact is:
IPAA Victoria, Chief Operating Officer
Level 3/37 Little Bourke Street
Melbourne, Victoria, 3000
8. Disposal of information
We take reasonable steps to destroy or permanently delete personal information if it is no longer needed for any purpose for which the information may be used. Actual membership information is kept for archival historical purposes.
9. Nature of this Policy
Last updated February 1, 2019.